Laboratory Equipment Management
A major pharmaceutical company with a worldwide laboratory network needed help verifying and reporting the make, model, type and location of its inventory of laboratory equipment. The laboratory’s equipment asset registries were often out of date and inaccurate, leading to the risk of noncompliance with the finance and quality departments.
To rectify the inconsistencies in the asset registry, the finance and quality assurance managers routinely asked the lab managers to collect and verify the laboratory assets in their cost centers. The manual inventory process required the participation of small teams of scientists to collect and report the inventory data.
This process pulled expensive resources away from scientific responsibilities and often took days to complete.
For years, this company used a manual process to control inventory. Having learned about Agilent CrossLab’s RFID (radio-frequency identification) Inventory Management service, the client approached Agilent for assistance.
Agilent CrossLab’s solution provides the RFID technology, inventory databases, methodology and processes needed to automatically maintain an accurate and up-to-date laboratory equipment asset registry.
A pilot program demonstrated the potential for a RFID inventory management solution, proving to be a superior alternative to the client’s manual method.
Agilent CrossLab deployed an integrated system and set of processes that included tagging, verifying, commissioning, systematizing, auditing and managing the laboratory equipment inventory, resulting in the tracking and management of thousands of assets in the client’s global, regional and local laboratory network. A business case was developed suggesting that by implementing an RFID tag-based system, the client could decrease the cost, time and effort to generate and maintain an accurate and orderly equipment registry.
By implementing Agilent CrossLab’s RFID Inventory Management service, the client minimized operational risk by moving their manual inventory collection activities to an automated system supported by rigorous inventory processes.
With the solution firmly in place, the lab, operations and facilities managers quickly identified the equipment in the laboratory and its location. Today, the program:
- automatically and accurately collects, tracks and manages laboratory equipment across the laboratory network of cost centers
- cuts hundreds of labor hours required to conduct audits for finance and regulatory compliance
- provides seamless asset record inputs to ERP and asset accounting repositories
- delivers substantial cost savings – tens of thousands of dollars over the next 3 years
The client knows that effective laboratory equipment management starts with accurately managing the equipment in the laboratory. This is a vital step in efficiently and effectively managing laboratory operations.